At NATIONS GROUP , we are currently supporting one of our clients in the search for an Office Manager / Assistant to join their team in Madrid city .

Our client is a growing company operating in sustainable infrastructure sector , with a professional, international and dynamic working environment.

This is a broad and highly visible role, combining direct support to two Managers with the day-to-day coordination of the office and internal administrative support.

MAIN RESPONSABILITIES WILL INCLUDE:

• Providing executive support to two Managers, including agenda management, meeting coordination, travel arrangements and preparation of documentation.
• Coordinating office services, suppliers, facilities, materials and general day-to-day office needs.
• Supporting administrative processes related to documentation, invoices, approvals, internal procedures and basic financial coordination.
• Assisting with corporate documentation, internal presentations, employee information and office procedures.
• Supporting basic HR administration, onboarding, internal records, benefits and employee-related documentation.
• Coordinating internal events, office initiatives and employee experience activities.
• Providing occasional support with corporate communication materials, LinkedIn and website updates.

WE ARE LOOKING FOR SOMEONE WITH:

• Around 5–8 years of experience as Office Manager, Assistant, Executive Assistant, Personal Assistant, Office Coordinator or similar.
• Previous experience in small or medium-sized companies, with exposure to varied and transversal responsibilities.
• Strong command of Outlook, Word, Excel, PowerPoint and collaborative tools.
• Experience coordinating agendas, travel, meetings, suppliers, documentation and internal processes.
• C1 LEVEL OF ENGLISH is essential (both written and spoken).

COMPENSATION PACKAGE:

• Fixed salary: €35,000 gross per year
• Variable compensation: 10%
• Private medical insurance

This is an excellent opportunity for a professional who enjoys a varied, trusted and hands-on role, working closely with senior management in a company linked to the future of renewable energy and sustainable infrastructure.

If you are interested, or know someone who could be a good fit, please contact me directly through LinkedIn.