We’re Hiring: Office Assistant & Receptionist (Barcelona)

We are looking for a proactive and organized Office Assistant & Receptionist to join our team in Barcelona . This is a fantastic opportunity for someone who enjoys a dynamic environment, thrives on multitasking, and takes pride in creating a welcoming and efficient workplace.

Location

Barcelona Office Full Time

Working Schedule

Monday to Thursday from 8:00 AM to 5:30 PM, and Fridays from 8:00 AM to 2:00 PM.

On-site: 100% office-based (Barcelona)

Reporting to

Executive Assistant & Office Manager

About the Role

This dual-role position combines office administration with front desk responsibilities . You will be the face of the office, ensuring a smooth day-to-day operation while delivering a professional and friendly experience to visitors, clients, and colleagues.

Key Responsibilities

Office Management & Administrative Support

• Manage travel arrangements (flights, accommodation, transport, visas, etc.) ensuring cost efficiency
• Maintain office supplies and inventory
• Handle invoices, expenses, and basic financial administration
• Maintain records/databases
• Support executives and teams with scheduling and coordination
• Assist with project and task coordination
• Manage incoming/outgoing mail, forms, and internal requests

Reception & Coordination

• Welcome visitors and ensure a professional front desk experience
• Manage incoming calls and communications
• Coordinate meeting rooms (internal and external bookings)
• Organize catering and support business meetings
• Update reception area content and organizational charts

What We’re Looking For

• Experience: 2–5 years in administrative roles (Office Assistant, Receptionist, Office Clerk)
• Education: Minimum Bachillerato (A-Levels or equivalent)
• Languages: Fluent in English, Spanish, and Catalan
• Technical skills:
• Microsoft Office (intermediate level)
• Calendar and scheduling tools
• Video conferencing platforms
• Digital filing systems

Key Competencies

• Strong organizational and time management skills
• Excellent communication and customer service mindset
• Ability to multitask and stay calm under pressure
• High attention to detail and problem-solving ability
• Professional discretion and confidentiality
• Team player with a proactive and solutions-oriented attitude

Why Join Us?

You’ll be part of a collaborative and international environment where your contribution directly supports the smooth running of the office and the experience of everyone who walks through our doors.

Apply Now

If you are organized, approachable, and eager to grow in a dynamic office environment, we’d love to hear from you!