Suanfarma is a life science company dedicated to health and advancement. We focus on developing, manufacturing, and distributing high-quality active pharmaceutical ingredients, fundamental components of medicines that improve the lives of millions of people and animals every day.

We are looking for a detail-oriented and proactive People Administrator to support our day-to-day People operations. This role combines employee lifecycle administration, People systems maintenance and data quality, and payroll.

You will play a key role in ensuring that our People data, systems, and processes run smoothly in an international environment.

Key Responsibilities

• Support end-to-end People administration processes across the employee lifecycle (onboarding, changes, offboarding)
• Maintain and update employee data in HR systems (HRIS), ensuring accuracy, consistency, and data integrity
• Manage employee benefits administration, including enrolment and offboarding in insurance plans
• Act as a key point of contact for People systems maintenance, including updates, data corrections, and basic troubleshooting
• Monitor and improve data quality, ensuring alignment between systems
• Generate and validate People reports and data extracts when needed
• Coordinate payroll processes with external providers across multiple countries (data preparation, validation, follow-up)
• Review payroll inputs (hires, terminations, variables) to ensure accuracy before submission
• Prepare and share payroll-related information with Finance
• Prepare on-boarding documentation, contracts and employee documentation
• Manage and maintain personnel records and filing (contracts, payroll docs, training records, etc.)
• Coordinate and track training documentation
• Support audits and ensure proper documentation and compliance
• Provide general administrative support to the People team

Requirements

• Minimum 5 years of experience in People / HR Operations and payroll coordination
• Strong experience working with HR systems (HRIS) and employee data management
• Proven track record ensuring data accuracy and quality control
• Experience coordinating payroll with external providers (international exposure is a strong plus)
• Experience improving or documenting People processes
• Solid understanding of Spanish payroll
• Advanced Excel skills
• Strong organizational skills and attention to detail
• Ability to manage multiple countries, tasks, and stakeholders
• High level of confidentiality and reliability

Languages

• Fluent Spanish
• Fluent English (essential – daily use in an international environment)

Profile

• Structured and detail-oriented
• Systems-oriented mindset
• Proactive and hands-on
• Comfortable working with data, tools and administrative task
• Strong coordination and follow-up skills

Nice to Have

• Experience in multinational environments
• Experience with global payroll tools or vendor