The role

We’re looking for a proactive and detail-oriented HR Administration Specialist to join our team in Barcelona, and support HR operations in Spain. In this role, you’ll play a key part in ensuring smooth employee lifecycle management, delivering high-quality support to employees, and contributing to the efficiency of HR processes in a dynamic, international environment.

Key Responsibilities

• Maintain and update employee data in HR systems, including hires, changes and departures, ensuring all documentation (contracts, certificates, permits, etc.) is accurate and properly stored
• Act as a point of contact for payroll, benefits, insurance providers and external authorities
• Respond to employee queries related to employment matters, delivering a high level of support and service
• Coordinate with internal teams and external partners to ensure smooth HR operations and adherence to agreed timelines
• Prepare regular and ad-hoc reports, ensuring data accuracy and relevance
• Ensure compliance with local labour regulations and keep HR processes up to date

Profile

• Initial experience in HR Administration (minimum 1 year preferred), ideally within an international environment
• Experience working with HR systems (SAP preferred)
• Strong knowledge of MS Office, especially Excel
• Comfortable working in a fast-paced environment with tight deadlines
• Proactive, detail-oriented and solution-driven mindset
• Strong communication skills with a customer-focused approach

Languages

• Fluent Spanish and English are mandatory

What’s Offered

• 6-month contract to start, with potential for longer-term opportunities
• Hybrid working model with flexibility
• Meal vouchers and additional flexible benefits
• Private health insurance (optional)
• Life insurance
• Office location in Barcelona
• International and collaborative work environment